Reform Tracker lets organizations take control over their print and copy related expenses. Without an effective tracking method, many are unaware as to how considerable these costs can be. Reform Tracker provides cost accounting tools that let businesses evaluate usage, reduce expenses, and recapture document costs.
Sample Summary Reports (click to view):
Accounting Options
Passive Module - Evaluate Usage
With the Passive Module, Reform Tracker can generate detailed document activity and cost reports. Doing so provides organizations with valuable insight into usage trends and document volumes.
The Passive Module provides the following features:
- Produce reports that contain user, activity, device, and cost information.
- Evaluate document activities and identify inefficiencies with workflow.
- Detect and eliminate unauthorized or excessive printing and copying.
Active Module - Reduce Expenses & Recapture Billable Costs
With the Active Module, organizations can establish rules for full control over user and device use. Administration over document activities significantly reduces costs and environmental impact. Additionally, easily track document activities associated with client projects and allocate them to accounting codes. Reform Tracker simplifies the charge back process and ensures that costs are accurately billed for and recovered.
The Active Module provides the following features:
- Control costs by setting specific rules - limit the number of pages allowed per user, restrict color use, block and allow machine use for particular jobs, and more.
- Employ least cost routing, which redirects prints to the most efficient device for the job. For example, large print jobs over 50 pages would be sent to a new 90 page per minute machine.
- Documents are allocated with billing codes, client numbers, user IDs, etc., that can be stored in Reform or backend databases.
Tracking Options*
- Reform Tracker WS – Monitors usage per workstation
- Reform Tracker PS – Monitors usage on the network print server
- Reform Tracker MFP – Monitors usage on the MFP
MOST Activities
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Email
- Archive
- Fax
- PrintToMe |
Ricoh MFP Activities
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Copy screen usage
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Outbound Faxes |
*Depending on the environment, a combination of options may be needed to achieve specific requirements. Please contact FabSoft Sales to identify your unique requirements.
Applications
Reform Tracker can be used by:
- Any organization that performs document activities - print, copy, scan, fax, email, archive.
- Any organization that would like to control usage per user or device.
- Any organization that bills back clients or users for document activities.
Example industries include:
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