The Healthcare Industry Challenges

The healthcare industry handles tremendous amounts of patient paperwork in their daily operations and managing these forms can be a very difficult and time consuming task. Additional concerns include compliance with HIPAA regulations, ensuring security of confidential patient information, making sure documents are being viewed by authorized personnel and having quick and easy access to needed forms. Not having a streamlined process to handle these issues leads to communication problems, high costs, inefficient workflow and slow turnaround. FabSoft offers a variety of solutions that provide automatic delivery of documents to recipients via fax and email, intelligent archiving to digital archive systems, postal sorting, workflow routing and even management and distribution of digital photographs. No matter what the document management need may be, FabSoft has a solution that can efficiently streamline workflow and improve productivity for any healthcare organization.

FabSoft’s Solutions

Reform - FabSoft's Core Product Effortless Form Management

From admission to discharge, it takes countless forms to record patient clinical, medical and insurance information. Pre-printed forms are costly and require frequent changes. FabSoft's Reform streamlines form management by automating forms creation, distribution and archiving. Reform can generate customized intake, health assessment and treatment evaluation forms; as well as invoices - giving the form a consistent and professional look and feel while providing flexibility and seamless integration into existing processes. More on Reform *All of FabSoft's Solutions require Reform Enterprise

Form Medic On-Demand Form Filling, Printing & Archiving

Reform along with Form Medic, allow healthcare personnel to access and process patient forms, directly from their Ricoh MFP screen. Generic forms and educational literature can be printed on-demand, or patient data can be automatically merged to any form; ensuring information is accurate and legible. Additionally, completed forms, can be intelligently distributed to any printer, fax, email and archive system, enabling automatic communication of important information to different departments, physician’s offices, insurance companies and the hospital's EMR. More on Form Medic

Print To Me Simplified Printing

Print to Me allows users to print documents from a local or remote PC and retrieve them at any time from any network connected Ricoh MFP. This convenient capability increases security, eliminates wasted prints, and allows for built-in smart release of pending print jobs. More on Print to Me

TagDoc Easy management of documents requiring notes or signatures

Patient Release forms and other documentation may need to be distributed to a patient or physician in order to collect handwritten notes or signatures. Reform & TagDoc will tag these documents with a barcode that is associated with the type of form and any critical patient data. When a document containing notes or a signature is ready to be filed, users simply scan the document. TagDoc will recognize the barcode and intelligently archive the document with the rest of the patient's paperwork. More on TagDoc

SnapDoc (PATENT PENDING) Simplify the organization and distribution of patient images

Digital photographs are instrumental in patient care because they provide a visual record of patient symptoms and can be used to track a patient’s progress. Reform & SnapDoc® simplifies the management of patient images taken with a Ricoh 500SE digital camera. SnapDoc forms are printed containing a barcode and information regarding the patient. The user will scan the barcode and take the needed pictures of the patient. When the pictures are uploaded, they are automatically associated with the patient's information and delivered via fax or email to the patient's physician, insurance company or can be archived. More on SnapDoc

Reform Tracker Monitor and Control Print Activities

Reform Tracker lets healthcare facilities take control of their print and copy related expenses. With Reform Tracker, monitor and control the print activity of healthcare staff, and generate detailed document activity and cost reports. Reform Tracker provides total administration over document activities, allowing organizations to significantly reduce costs and environmental impact. More on Reform Tracker

Postal Sorting Ensure patient forms and invoices are being mailed efficiently

Using correct information when sending out patient invoices, insurance forms and other important paperwork can reduce waste and eliminate delays that can affect normal healthcare organization operation. Postal sorting eliminates this worry by utilizing address quality services to provide immediate verification and automatic correction of all addresses. Reform postal sorting maintains the most up-to-date USPS certified postal data available, allowing healthcare facilities to confidently proceed with vital deliveries. Additionally, mail is automatically CASS certified which qualifies it for USPS discounts of up to 9.5 cents per mail piece. More on Postal Sorting

Document Authority Control (DAC) Transparent Document Approval Processes

Reform & Document Authority Control (DAC) can be used to automate approval processes. Patient paperwork may need to be reviewed by a nurse, the patient's physician, a specialist or the surgeon. With DAC, documents are automatically routed across specific departments, to individuals, users with similar roles or within small work groups. When a document is received, it can be viewed, approved, or revised, and then routed to the next recipient. Upon final approval, a copy of the document can be distributed or archived. More on Document Authority Control