Real Estate Industry

The Real Estate Industry Challenges

Sale and Rental Agreements, Lease Applications, Titles, Bank Forms, Mortgage Contracts, Property Management Forms and Photographs are just a few of the documents that agents and brokers in the Real Estate business deal with in their operations and like most organizations, they are faced with many issues when trying to manage these documents. Paperwork is misfiled, time is wasted trying to locate a particular document and files are undelivered due to inaccurate entry of information. FabSoft offers a variety of solutions that provide automatic delivery of documents to recipients via fax and email, intelligent archiving to digital archive systems, postal sorting, workflow routing and even management and distribution of digital photographs. No matter what the document management need may be, FabSoft has a solution that can efficiently streamline workflow and improve productivity for any organization in the real estate business.

FabSoft’s Software Solutions

*All of FabSoft's Solutions Require Reform 14

Reform - FabSoft's Core Product

Automate Real Estate Form Enhancement And Distribution

FabSoft's Reform streamlines business workflow by automating document management, enhancement, and distribution. Reform will capture the print stream from any operating system, application, or device; enhance it; and intelligently distribute it to printers, fax, email and archive systems. Users can generate customized forms, invoices, transactional documents, etc.- giving them a professional look and feel without having to buy expensive pre-printed forms.

Modular Object Scanning Technology

Scan Real Estate Documents And Specify Distribution Right From The MFP screen

FabSoft's Modular Object Scanning Technology provides realtors with the walk up convenience of scanning and distributing documents right from the MFP. So if a real estate company receives a document, such as a signed agreement, that needs to be emailed to another department, faxed to a client and archived to the company's digital archive system; all of these actions could be completed right from one location. Modular Object Scanning Technology presents users with all of the document distribution options right at the MFP screen. Enter in fax numbers, email addresses, subjects and notes for faxing and emailing and specify directory locations, indexes, document types, and descriptions for archive systems. The document can also be printed to any printer on the network, with full control over all finishing options. The appearance and options displayed on the MFP screen can even be customized using the Designer, so screens can be designed specifically to meet document activities.

Print To ME

Simplify Printing

Print To ME allows users to print documents from a local or remote PC and retrieve them at any time from any network connected Ricoh MFP. This convenient capability increases security, eliminates wasted prints, and allows for built-in smart release of pending print jobs.

Reform Tracker

Monitor and Control Print Activities

Reform Tracker lets real estate/mortgage companies take control of their print and copy related expenses. With Reform Tracker, monitor and control the print activity of employees, and generate detailed document activity and cost reports. Recapture document costs by charging for print jobs or copies made for clients. Reform Tracker provides total administration over document activities, allowing organizations to significantly reduce costs and environmental impact.

Form Filler

Access, Fill In And Distribute Real Estate Forms Right From The MFP Screen

Tremendous amounts of time and money are wasted on storing and managing pre-printed forms. FabSoft's Form Filler replaces paper forms with electronic ones and allows users to access, fill in and process them from the most convenient location - the MFP screen. With Form Filler, real estate companies can select the form they need from an entire library of forms. Not only does this provide convenience, but it also ensures that the most up to date forms are being utilized throughout the entire facility. After selecting the form, form fields can even be entered right from the MFP screen, so they are printed with accurate and legible information. Additionally, when forms are completed and scanned, Form Filler will intelligently distribute them to any needed devices such as printers, fax, email and archive systems.

Tag Doc

Distribute And Track Real Estate Forms Filled Out By Clients or Other Associates

FabSoft's Tag Doc automates the archival of documents by combining barcode tagging with the scanning utility of any MFP or scanner. Client contracts and other documentation may need to be distributed to a client or to other agents and brokers in order to collect handwritten notes or signatures. Since these documents will be returned with the necessary handwriting at a later time or date, it is difficult to ensure that they are being filed with the correct client files. With Tag Doc, these documents are tagged with a barcode which is associated with the information on the form - property details, location, client name, etc. When the form is scanned after it has been signed, Tag Doc well recognize the barcode and intelligently archive the document with the rest of the paperwork related to the property or client. If the document needs to be referenced in the future, searches can be performed using any of the information that was on the form.

Document Authority Control (DAC)

Route Real Estate Documents Throughout The Company For Approval

There are many cases in which a document must be distributed to specific individuals throughout a real estate company in order to be reviewed and/or approved. A signed contract may need to be reviewed by the real estate agent and then by the title officer and any other individuals needed to assist in the closing process. As the document is reviewed by these individuals they may notice some changes that need to be made or make comments and then sign for authorization. FabSoft's Document Authority Control (DAC) can be used in order to automatically perform this approval process. With DAC, users can set rules to determine where documents should be routed. Routing can be configured to occur across specific departments, to individuals with similar roles, within small work groups, etc. When a document is received, it can be viewed right from a web page where recipients can reject the document, add their own comments or even make changes. When finished reviewing and approving, the document will continue to be sent to the next level for further action.

Snap Doc (PATENT PENDING)

Simplify The Organization And Distribution of Real Estate Site Photographs

Real Estate companies will take numerous photographs of available homes and for property inspection purposes. Managing these images is difficult and time consuming, since you must distinguish what each picture is and ensure they are distributed and stored appropriately. FabSoft’s Snap Doc simplifies this process by automating the organization and distribution of images taken with a Ricoh 500SE digital camera. With Snap Doc, forms can be printed containing a barcode and information regarding the property – street name, city, number of rooms, etc. At the property, the agent will scan the barcode and take the needed pictures. When the pictures are uploaded, they are associated with all of the property information and then automatically distributed via fax or email to interested clients and archived to the digital archive systems. If the images need to be reference in the future, searches can be performed using any of the property information that was on the form. Additionally, the Ricoh 500SE digital camera has GPS capabilities so the images are stamped with the GPS location. This allows users to view the actual location by using mapping software.